Last updated: August 2026. By Ben B., founder of Embroidery Inc, Woodland CA.
You've got a logo and you want it on some hats. Maybe a few for the crew, maybe a couple hundred for an event. The good news is you don't need a local shop or a big minimum order anymore. You can get hats embroidered online, send your logo, and have finished caps at your door in about a week. The trick is knowing what separates a good hat embroidery service from a frustrating one.
Here's what to look for, and how the process actually works.
What to look for in a hat embroidery service
- No minimum order. A lot of shops make you buy 12, 24, or 48 hats before they'll touch your logo, and one popular shop requires 6 pieces for embroidered hats specifically. If you only need a few, find someone who'll do one. Embroidery Inc has no minimums at all. We compared who does and doesn't in the no-minimum hat companies roundup.
- A real stitched proof, not a digital mockup. This is the big one. A computer mockup can look perfect and still stitch out wrong, because thread and foam behave differently than pixels do. The best shops sew your logo on an actual cap and send a photo to approve before they run your order. That's the only way to know exactly what you're getting; here's the full difference.
- Fast, honest turnaround. Custom embroidery has a reputation for being slow, mostly because a lot of shops don't even order your blank hats until after you pay. Ask how long it really takes; we checked 7 companies' stated timelines. Embroidery Inc keeps popular blanks in stock and ships most orders in 3 to 5 business days after you approve your proof.
- Good blanks. Your logo is only as good as the hat it sits on. Look for name brands you recognize, like Richardson, Yupoong, and Flexfit, not mystery caps. Our picks: the best blank truckers for embroidery.
- Clear pricing. You should see the hat price up front and know about any setup or digitizing fee before you order, not after. Ours are all published in the full hat price list.
How getting hats embroidered online works
- Pick your hats. Choose a style and color. A structured trucker like the Richardson 112 is the safe all-rounder. Not sure? See our guide to hat styles.
- Upload your logo. Add it in the cart. We digitize it, which just means turning your artwork into a stitch file the machine can read.
- Approve your proof. We stitch your logo on a real cap and send a photo within 24 to 48 hours. You give the thumbs up, or ask for a tweak, before we make the rest.
- We ship. Your order goes out in 3 to 5 business days after approval.
Why people order their hats from us
We built Embroidery Inc around the things that usually go wrong with custom hats. No minimums, so order one cap or a thousand. A real stitched proof on the actual hat, so there are no surprises. Genuine Richardson, Yupoong, and Flexfit blanks. A one-time $30 digitizing fee that's waived at 12 pieces and on reorders. And we stitch and ship from Woodland, California, so your order stays in the US.
FAQ
Can I get just one hat embroidered?
Yes. Embroidery Inc has no minimum order, so a single hat is fine.
How much does it cost to get a hat embroidered?
At Embroidery Inc you pay the hat price on the product page ($18 to $28.75, embroidery included) plus a one-time $30 digitizing fee for your logo, and that fee drops off at 12 hats and on reorders. Prices come down as the quantity goes up.
How long does it take?
Most Embroidery Inc orders ship 3 to 5 business days after you approve your stitched proof, which itself arrives within 24 to 48 hours.
Will my logo look right?
You'll know before we make it. We send a photo of your logo stitched on a real cap for you to approve first.
Start your custom hat order, browse custom Richardson hats, or read up on which Richardson model to pick and 3D puff embroidery.
Ben B., founder of Embroidery Inc, Woodland CA